Grant Coordinator

Oklahoma State Department of Health
May 13, 2023
Oklahoma County, OK
Job Type


Job Posting Title
Grant Coordinator


Supervisory Organization
340 Community Health Admin

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full time

Job Type


Job Description

Position Summary

Primarily responsibility for establishing systems from the development of grant applications and
providing mid-year and end-of-year progress reports to the Centers for Medicare and Medicaid Services (CMS). Also initiates contracts for grant-funded programs. This includes coordinating input, reporting progress, submitting various types of reports and grant documents, tracking expenditures and reporting measures/accomplishments for both federal grants in Protective
Health Services. Serve as the Contract Monitor for sub-recipient contracts that are funded on these PHS grant projects. This position also serves as an integral member of the team working to identify additional grant opportunities.


Financial Planning
• Provide assistance with budget requests provided by sub-recipients and PHS staff.
• Meet with other service areas in PHS Consumer Health Service, Health Resources
Development Service, Long Term Care Service and Medical Facilities Service.
• Prepare, and submit grant requests, supplemental funding requests, carryover requests,
and no-cost extension request using the online submission grant systems.
• Serve as a Grant Coordinator for federal grants and monitor federally funded contracts.
• Review funding requests associated with grant-funded employees.
• Monitor grant activities to ensure all grant documents, requirements, and deadlines are
completed in the timeline issued in the grant application and grant guidance.
• Maintain all source documents for grant reporting (hard copy and electronic copy).
• Review invoices and progress reports to ensure all are allowable and appropriate.
• Perform site visits and ensure timely submittal of deliverables.
• Communicate with internal OSDH staff to ensure grant reporting is timely and accurate.
• Maintain effective communication with grant officials.
• Participate via conference call and webinar for grant trainings and monthly update calls.


• Serve as the subject-matter expert on federal grant systems and processes.
• Provide technical assistance regarding grant-related and grant-allowable purchases.
• Assist the Administrative Budget Officer with maximizing each grant funding source for
the fiscal year.
• May be assigned an agency purchase card to be used for program related purchases.
Reconcile monthly purchase card statement. Maintain all purchase records as required
by internal agency policies.
This job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities that are required of the employee for this job. Duties, responsibilities
and activities may change at any time with or without notice.

Education and Experience

? Bachelor's degree in public administration, business management, public health
administration or a closely related field and four (4) years of contract experience.
? Ability to understand & keep track of complex workflow involving multiple stakeholders
& different contracts.
? Ability to deliver timely information and reporting.
? Excellent communication skills with different stakeholder at all organizational levels.
? Dependable and Responsible.
? Ability to effectively work with the team, external vendors, and colleagues.

Preferred Qualifications:

Preference may be given to a Certified Procurement Officer (CPO) in good standing with the
State of Oklahoma or a candidate with project management experience.

Physical Demands and Work Environment

Work is typically performed in an office setting with a climate-controlled settings and exposure
to moderate noise level. Some work will be performed in the community with exposure to varying
conditions. While performing the duties of the job, employee is required to talk, stand, walk,
and reach with hands and arms. This position requires long period of sitting and daily use of
computer and phone. May be required to work hours other than regular schedule such as nights
and weekends. Applicants must be willing to perform all job-related travel associated with this

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.

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