Records Management Specialist II

Oklahoma State Department of Health
July 8, 2020
Garfield, OK
Job Type



The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.

OSDH is seeking a full time Records Management Specialist II (Records Consultant) providing support to Community Evaluation and Records Support within the Oklahoma State Department of Health. This is a classified position (PIN#34000692) in state government; the duty station will be determined upon hire, but will be located in Health District 1 or 2. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $50,667.00 based on education and experience.

Position Description:
• Provides records support for Health Districts 1 and 2, which include the following sites/counties: Texas, Beaver, Harper, Woods, Woodward, Custer, Major, Blaine, Canadian, Kingfisher, Garfield, Grant, and Logan.
• Performs reviews in the county health departments to ensure compliance with established agency policy, procedures and state and federal laws and regulations.
• Investigates reports to determine compliance with applicable regulations.
• Conducts reviews of records and procedures to ensure the security and confidentiality of patient information.
• Composes and submits correspondence advising of review findings.
• Identifies corrective action needed to bring procedures into compliance and initiates follow-up visits to verify action has been taken.
• Manages permissions and advises staff on usage of PHOCIS, Inventory Supplies System (ISS), and Local Expenditure Program (LEP).
• Advises staff on legal responsibilities of records management.
• Makes corrections in PHOCIS, ISS, and LEP as needed to ensure accurate and quality data.
• Assists updating CERS program and procedural manuals and learning modules, and provides training to staff.

Preferred Qualifications:
Experience working in and/or implementing an electronic health record; experience planning and conducting trainings.

Physical Demands and Work Environment
Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone.

Work related travel to conduct reviews and trainings, and to attend meetings, is required. Applicant must be willing to perform all job-related travel associated with this position.

BASIC PURPOSE Positions in this job family are assigned responsibilities for planning, organizing and conducting reviews of records management and reporting systems for a multicounty area to insure compliance with established agency policies and procedures and state and federal laws and regulations.

LEVEL DESCRIPTORS The Records Management Specialist job family consists of two levels which are distinguished by the level of complexity of specific job assignments, the extent of responsibility assigned for a specific task, and the level of expertise required for completion of assigned tasks.
Level II:
This is the career level position where incumbents perform professional work and are independently responsible for performing technical audits and for insuring compliance of records systems with general agency policies and operating procedures. Some responsibilities may be assigned for providing training, assistance or supervision to others.

Education and Experience requirements at this level consist of a bachelor's degree and three years experience in medical and administrative records management in a health care facility or agency, including one year of experience auditing records; or an equivalent combination of education and experience.
NOTE: Experience as a ward clerk or any other position assigned "charting" duties will not be considered as qualifying. No substitutions will be allowed for the one year experience auditing records.

If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.
All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service .

Closing Date/Time: 7/21/2020 11:59:00 PM

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July 8, 2020